Our Website is run by the American School of Warsaw with its seat in Bielawa, ul. Warszawska 202, 05-520 Konstancin-Jeziorna, Poland. ASW is the controller of the user's personal data processed by this Website.
What personal data do we collect and for what purpose?
With respect to all persons visiting the ASW Website, the controller has automatic access to public IP addresses from which they browse the Website's content and to the data contained in logs (http queries). The collected data is used solely for the purpose of administering the Website and for statistical purposes. The basis for the processing of this data is the implementation of our legitimate interests in the form of administration and operation of the Website and the possibility to carry out analyzes and prepare statistics. Statistics do not contain any features that identify visitors to the Website.
ASW also processes your personal data, if you voluntarily provide it to us by sending us an e-mail or participating in a survey, subscribe to our communications.
In this case, ASW processes your personal data in order to implement the legitimate interests of ASW in the form of handling inquiries sent to us or carrying out research.
ASW also processes your personal data, if you complete an on-line application form. Your personal data is processed in order to evaluate the student’s admission to the School and make an offer of enrolment. In such case, the basis for processing will be consent or the necessity to take steps at the request of the data subject prior to entering into a contract, in particular filing the application form.
If it is necessary to defend ASW against possible claims, all or some of the personal data mentioned may be further processed on the basis of ASW’s legitimate interest, which is the controller's defense against third party claims but for no longer than the period of limitation of any claims.
Where processing of personal data is based on consent, the School will seek consent from the appropriate person. In case of personal information regarding students who have not attained 18 years of age, the School will seek the consent of the parent/legal guardian.
You have the right to withdraw the consent at any time, the withdrawal of the consent will not affect the lawfulness of processing based on consent before its withdrawal.
Does ASW disclose the personal data?
ASW may disclose your personal data to the following categories of recipients:
- IT providers, entities operating our IT systems and providing us with IT tools, including hosting.
- Public authorities and institutions, national or foreign, judicial courts.
If you submitted an online admission application, your personal data may be disclosed to server hosting suppliers such as well as to those members of ASW staff, and collaborators, who need access to the personal data mainly in order to examine the application.
How long do we store your data?
The data collected by us will be processed no longer than necessary to administer and operate the Website.
In the case of personal data collected via the contact form on the Website, this data will be processed – respectively – for the time necessary to answer the inquiry / further inquiry.
If you submit an application form through the Website and if your application is accepted, ASW holds all your personal data for the period of enrolment and afterwards for a standard period of 6 years.
For inquiries and declined applications, your personal data will be processed for the period of the application process, and maximally for 2 years from the end of the calendar year when the application process was completed (for the purposes of defense against potential claims).
In the case of personal data collected vis subscription form, this data will be processed as long as you wish to receive Newsletter.
Third country transfers
We do not transfer any personal information about you to third countries (outside the EEC) unless you submit an online form.
If you submit an online form, the School may transfer your personal data to IT providers, including educational applications, online tools, server hosting suppliers.
Personal data is transferred outside the EU on the basis of EU Model Clauses. In such cases the School will do everything that is required to assure safe processing of data by entities in such countries, in accordance with the provisions of law. If you wish to receive a copy of the EU Model Clauses, please contact our Data Protection Officer at email@example.com
How we safeguard minor’s privacy
We do not knowingly collect personal information or any other identifying data from children under 18 (unless the law allows the processing the data of children over 16). Should we discover that we have collected personal information of a child younger than 18, we will if necessary either delete the personal information or we will obtain the consent of the child’s parent or legal guardian to process the child’s personal information.
A cookie is a small text file stored by your browser that allows the Website to “remember” your preferences such as calendar settings and site bookmarks on the Website from visit to visit, or to maintain your “logged in” status when visiting protected areas. Usage of a cookie is in no way linked to any personally identifiable information while on our Website. Web browsers have settings allowing you to reject cookies, or selectively accept cookies, or delete previously accepted cookies. Please be aware that rejecting or deleting cookies from our Website may make certain functions unavailable to you.
By clicking on the “Accept All” button that appears on the banner, you can activate all cookies and give your consent to ASW to collect and store your personal information.
Like most standard website servers we use website statistic packages such as Google Analytics, Facebook Pixel to analyze trends in how our Website is accessed and utilized. Information monitored includes Internet protocol (IP) addresses, geographic location of visitors (country, city), browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, time spent on pages, and keywords used to find our site via search engines. This information is anonymous and cannot be directly linked to individual users. We may use it to identify high-use or low-use areas of the Website, pinpoint problem areas of the Website, analyze broad demographic trends in our visitors, and make decisions about how to make it easier for people to find and navigate our Website.
This Website uses Google Analytics to help understand how visitors engage with the Website. Your web browser automatically sends certain information to Google. This includes, for example, the web address of the page that you are visiting and your IP address. Google may also set cookies on your browser, or read cookies that are already there. If you would like further information on how Google uses data when you use our website you may visit, www.google.com/policies/privacy/partners/.
We use the so-called social plug-ins of the following social networks ("Social Networks"):
- Facebook (contact details)
If our Website is made available by clicking on the appropriate button of the social plug-in, a connection is established between your browser and the server of one of the Social Networks. This then results in the transfer of your personal data (in particular, the IP address, the browser used, the time of browsing our Website) to Social Networks. If the Website is made available when you are simultaneously logged in to your account on one of the Social Networks, you can link the content of our Website with your profile in the Social Network. As a result, a Social Network may assign your visit to our Website to your account in that Social Network. Our role in this process is limited to the collection and transmission of this data as soon as you click on the social plug-in button. The legal basis for the transfer of this data by us is the legitimate interest of ASW in the form of marketing and promoting the Website.
We indicate that, as the controller, ASW is not responsible for further processing of the provided data by the Social Websites themselves. More information on this subject can be found in the respective privacy policies of these Social Networks (links provided above).
This Website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Website.
This Website takes every precaution to protect our users' personal information. Whenever users submit personal information (such as contact information) via online forms, registration, upon submission that information is encrypted via the highest level of SSL (Secured Sockets Layer) available. Servers that store personally identifiable information are in a secure environment.
In accordance with the provisions of the GDPR, you have the right to request the ASW to access your personal data, rectify it, delete or limit processing, as well as the right to object to the processing and the right of data portability.
In addition, you have the right to lodge a complaint with the supervisory authority – the President of the Office for Personal Data Protection.
To exercise any of your privacy rights or submit an inquiry or complaint, send us an email to firstname.lastname@example.org. We will respond at the earliest opportunity and within the time period specified by applicable privacy law and regulations.
ASW has appointed a Data Protection Officer (DPO) to oversee our data protection practices. For any comments, inquiries or complaints, you can contact our DPO at email@example.com.