FAQ

Below are answers to questions we often hear. If you can’t find the answer to your question, please contact the Admissions Office.

 

How do I apply?

Please download and follow the step-by- step User Guide to Admissions 2019-2020 for specific information on each step. If you have any questions or queries about the application process, please contact the Admissions team.

When to apply?

Annual application process: Applications for the 2019-2020 school year can be submitted starting from September 2018. Families applying for mid-year enrolment can also apply one year ahead.

If you are interested in enrolling your child in more than 12 months from now, please complete our online inquiry form and we will contact you when applications open.

Most of the spaces are allocated by April but openings may become available in the months after that.

Admission and Waiting Lists

What is the difference between acceptance and admission?

A student is accepted when after evaluation of the application it is confirmed that he or she meets the acceptance requirements. Admission is when a space is available and the student can be placed in the class or program.

Why has my child been placed on the waiting list?

ASW has maximum class sizes per grade level, as well as nationality capacity guidelines, and a limited number of spaces in selected programmes such as EAL (English as an Additional Language) and Learning Support. Waiting lists may be opened if capacity is reached for any of the above reasons. As enrollment is dynamic, spaces may open at any time during the school year. Please contact the Admissions Office if you would like to know more about the current situation.

How are spaces allocated?

Students are placed on the waiting list by priority group, as defined in the admissions policy. Within each group, students are placed by order of the date of their application (completed application form and payment of the application fee). Admission decisions for August enrolment are taken at set dates, starting from April each year. Please review the User Guide to online application and admissions process, where you will find the timeline for August 2018 enrolment.

The date of the application is the date when the application form has been submitted and the application fee paid. The application cannot be reviewed, however, until the supporting documentation has been submitted as well.

My child has not been admitted for the new school year. Do I have to re-apply?

Once an application has been submitted, you do not need to re-apply nor pay the application fee again. We may ask you for updated information on your child’s academic progress. Your child will remain on the waiting list and we will periodically provide you with an update on his or her admissions status. Should you decide to withdraw your child from the waiting list, please let us know in writing.

How old should my child be to enroll at ASW, and which grade level will he or she be eligible for?

As you are aware students enrolled at ASW come from many different countries and school systems, and families often ask what grade their child will be eligible for at ASW.

Candidates for Pre-Kindergarten – Grade 1 will be placed strictly by age. Placement in Grades 2-12 is determined by evaluating the student’s age, development, and previous school experience. The final decision will be made by the School Principal after review and evaluation of the child’s application.

Please consult the age/grade placement chart for guidance

It is important that students have completed a full grade level (American system equivalent) before advancing to the next grade level. If a student has not completed a grade level when enrolling at ASW, he/she will be placed in the same grade level to ensure completion of that grade level.

Any student’s course of study must be completed before he/she reaches his/her 21st birthday.

Does my child need to be toilet trained for Pre-Kindergarten?

Students applying for admission to Pre-Kindergarten must be fully toilet-trained before the first day of school (no diapers/nappies). They also must be able to feed and dress themselves reasonably independently.

What is ASW’s academic year?

The ASW academic year runs from August until June. We typically start school in the second half of August and end the year mid June. Here you can see the 2018-2019 and 2019-2020 academic calendars.

How do students from a school with a different academic year transition to ASW?

Each student’s record is considered carefully. Normally, students who have just completed a grade level (American system equivalent) in their home country will not be promoted to the next grade level mid-year at ASW as this would mean skipping months or even a full semester of that year’s work and leading to gaps in learning. Additionally, students who in future years return to an alternative calendar are often significantly impacted even more. Review of a student’s full record, relevant assessments, and other pertinent information may be used in making an alternative placement, if the body of evidence supports that decision after being reviewed by school administration.

Do I need to have all application documents submitted to be considered for admission?

Only complete applications can be evaluated for admission. A complete application consists of application forms, supporting documentation and payment of the USD$ 750 application fee. Please download and follow the User Guide to online application and admissions process for detailed instructions.

Will my child have to take a placement test?

Students applying for Grades 6-12 whose mother tongue is not English or who have not been using English as their primary academic language, will be asked to complete an English language test. Tests in math and foreign language may also be administered to determine appropriate placement in these courses.

Does ASW accept students with special learning needs?

ASW welcomes students with a wide range of abilities and interests.

Each division, Elementary, Middle and High School, has a Learning Support Program. The program is designed to provide assistance to struggling learners and students who have an identified mild to moderate learning disability or learning difference that requires educational support. ASW currently does not have the personnel capacity to support children with intense learning disabilities. Students with significant social-emotional difficulties who need a special learning environment may not be eligible for admission.

Please contact us if your child has special learning needs and you have questions or concerns about the feasibility of an application.

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How do I apply if my child has special learning needs?

Parents of students with identified learning needs are invited to submit an application form and all relevant assessment reports or evaluations that can help us understand their child’s learning needs. Previous Learning Support plans (such as IEP/ILP/SSP/LSP, 504 plans or Accommodation Plans) must also be included. The school may request further assessment information, may wish to interview the parent and/or student, and may ask to contact the previous school. In cases where there is no formal evaluation but it is suspected that Learning Support services are needed, ASW may require such testing as a condition for admission or for re-enrollment.

Each admission is reviewed on a case-by-case basis by a team that includes the divisional counsellors, principals, learning support team members and the Head of Learning Support. The team carefully considers all of the available information to determine whether ASW will be able to support the student’s needs within our current program.

ASW may not admit a student or may withdraw its offer of admission in the case where information is withheld.


Is the application fee refundable?

The application fee is a non-refundable administrative fee, charged to cover the costs of processing your child’s application, including testing and interviewing if required.

The application fee is only valid for the school year in which you are applying. The application fee will be charged for former students re-applying to ASW who are submitting an application for a second time.

Applications will not be processed until the full application fee has been paid.

Payment may be made in cash at the school’s cashier office or by bank transfer. Please contact the Admissions Office for ASW’s bank details.

How long is the school day?

School starts at 8:30 and ends at 15:30. For grades 11 and 12, the school day starts at 8.20 and finishes at 15.20.

On Wednesdays, all students start school at 9:30 and end at 15:30.

There are a variety of after-school activities at the end of the school day.

Are hot meals provided?

Fresh, healthy meals and snacks are offered in our cafeteria for a fee. Students may also bring their own lunch from home.

Is bus transportation provided?

A door-to-door bus service is available for a fee for students living in the wider Warsaw area. At the end of the school day buses depart right after school and again at the end of after-school activities.

Do you have a school uniform?

At ASW students do not wear a school uniform but are required to dress appropriately for school. Middle and High School students have a Physical Education uniform.

Do you provide boarding for students?

ASW does not offer boarding. Students enrolled at ASW must reside with their parents or a legal guardian.

If you are absent from home for a short period of time, an adult guardian must take responsibility for your child’s welfare. You should also submit written notice of such temporary guardianship to the Principal’s office.

What are the medical check-up requirements for enrolling at ASW?

Each newly admitted student must have a medical check-up prior to enrolling. The Physical Examination form must be completed by a qualified, licensed health care provider. The check-up should be done no more than 12 months prior to the student’s start date. It must include proof of a Tuberculosis screening and a copy of the child’s vaccination record. A student is not authorised to start school unless the completed Physical Examination form has been submitted to ASW.

Information about the student’s health and medical history will be kept confidential at the school’s Nurse’s Office.