Current vacancies

  • Support Staff Vacancies
Advancement Project Manager


Reports to: Director of Marketing & Communications will be the point person for the Project Manager, however, the on-going status reports and final deliverables will be overseen by the Director in close collaboration with the Advancement Committee of the Board of Trustees.

Cooperates with: Administration Team, Employees, Parents, External Entities (companies, NGOs, Alumni)

Contract: Part-time, 3-6 months, specific deliverables on consulting contract basis


Position overview:

Develops a comprehensive Development Program at ASW to meet specific development goals and objectives in the following areas:

  • Detailed design for each identified Alternative revenue project, to include:

  • Summary Description of Project

  • Constituency and Stakeholder Analysis

  • Estimated Revenue Plan, Initial Target, Funds Management, and Utilization Goals

  • Outreach and Marketing Plan (to whom, by whom)

  • Recognition Plan

  • Training for Admin and Board to execute the plan

  • Alternative Revenue Projects - Initial selection, to be finalized in consultation with Admin and Board:

  • Academic Scholarship Program - New student, college

  • Corporate Partnership - tiered benefits to include priority seating

  • Capital Project Funding

  • ASW Annual Fund / Endowment

The detail on deliverables to be further defined in collaboration with the successful candidate and before work commences. It is anticipated that this initial project will have a maximum six-month duration. Additional extended projects are possible and will be separately negotiated on the conclusion of the current agreement

Qualifications required:

  • Bachelor's degree in Communications, Marketing, Business Administration, Accounting or related fields.  

  • Strong analytical, decision-making and planning skills are required including experience with fundraising tools and technology, including donor databases, e-mail, and online campaigns, and donor research.

  • Ability to balance multiple priorities in an international environment.  

  • Extreme tact and discretion are required.

  • Deep appreciation and understanding of the School’s mission and the ability to articulate its values and vision internally and externally. 

  • Technology capability on Google Apps platform and general range of typical office-related software.


Qualifications desired:

  • Fluency in both English and Polish language primarily, other languages of stakeholders also helpful.

  • The candidate should be outgoing, professional, and a self-starter with excellent interpersonal and communication skills.

  • Experience in educational institutions, alumni/community associations, event planning, non-profits, and volunteer organizations would be helpful.   

  • Knowledge of and experience with online systems for managing constituent relations and non-profit fundraising.


Specific responsibilities include (but not limited to):

  • Document existing programs within ASW that fall under development strategy.

  • Develop new programs to support the strategic direction of the organization. This should include a range of opportunities and events throughout the year and should foster a culture of giving for stakeholders.

  • Design a program to cultivate prospective individual and corporate sponsorship opportunities. This should include researching opportunities for gifts-in-kind and event sponsorship.

  • In collaboration with the ADFO, develop a budget and operating plan for the program.

  • Work collaboratively and creatively within the marketing team to appropriately position development opportunities and integrate messages in publications, grant submissions, reports, and collateral materials for cultivating and stewarding donors.

  • Coordinate with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.

  • Regularly meet with project team members to identify and resolve issues.

  • Work collaboratively with leadership and key constituents including board members, alumni, grandparents, parents, friends, and community members through (acknowledgment and relationship-building) cultivation efforts.

  • Submit project deliverables on-time and within budget, including regular status reports.

  • Facilitate change requests to ensure that all parties are informed of the impacts on schedule and budget.

  • Coordinate the development of user manuals, training materials and other documents as needed to enable successful implementation and turnover of the process and/or system.

  • The Advancement Project Manager will be expected to participate in the Advancement Committee meetings (typically held once a month) as well as the monthly ASW Board Meetings.

  • The Advancement Project Manager will be given space at ASW for daily work but will have flexibility and control of their schedule.  Offsite meetings will be expected.