FAQ

Below are answers to questions we often hear. If you can’t find the answer to your question, please contact the Admissions Office.


How do I apply?

Please see the step-by-step process how to apply for specific information on each step. If you have any questions or queries about the application process, please contact the Admissions team.

When should I start the application process?

If you would like your child to start at the beginning of the next school year in August, we recommend you submit your application at your earliest convenience, preferably as early as January-February. We will continue accepting applications throughout spring and summer but the sooner we hear from you the better as space may become limited.

If you are planning to move to Warsaw and have your child enrolled during the course of the school year, we recommend you contact us as soon as possible. For High School students it is preferable to enroll at the semester break to ensure that they are given credit for any partial courses they have attended at their previous school.

How old should my child be to enroll at ASW, and which grade level will he or she be eligible for?

ASW is a school for students aged 3-18. The following guidelines are used in determining grade placement:

Pre-Kindergarten 3 - Age Three (3)
Pre-Kindergarten 4 - Age Four (4)
Kindergarten - Age Five (5)
Grade 1 - Age Six (6)

Placement in Grades 2-12 is determined by evaluating the student’s age, development, and previous school performance.

Please consult the age/grade placement chart for guidance

It is important that students have completed a full grade level (American system equivalent) before advancing into the next grade level. If a student has not completed a grade level when enrolling at ASW he/she will be placed in the same grade level to ensure completion of that grade level.

Any student’s course of study must be completed before he/she reaches his/her 21st birthday.

What is ASW’s academic year?

The ASW academic year runs from August until June. We typically start school in the second half of August and end the year mid June. Here you can see the 2017-2018 academic calendar.

How do students from a school with a different academic year transition to ASW?

Each student’s record is considered carefully. Normally, students who have just completed a grade level (American system equivalent) in their home country will not be promoted to the next grade level mid-year at ASW as this would mean skipping months or even a full semester of that year’s work and leading to gaps in learning. Additionally, students who in future years return to an alternative calendar are often significantly impacted even more. Review of a student’s full record, relevant assessments, and other pertinent information may be used in making an alternative placement, if the body of evidence supports that decision after being reviewed by school administration.

Do I need to have all application documents submitted to be considered for admission?

Only complete applications can be evaluated for admission. A complete application consists of application forms, supporting documentation and payment of the USD$ 750 application fee. Please consult the Apply page for details.

Will my child have to take a placement test?

Students applying for Grades 6-12 whose mother tongue is not English or who have not been using English as their primary academic language, will be asked to complete an English language test. Tests in math and foreign language may also be administered to determine appropriate placement in these courses.

Does ASW accept students with special learning needs?

ASW has a Student Support program in the three divisions, Elementary, Middle and High School. The program is designed to provide assistance to students who have a mild to mild-moderate learning disability or learning difference that requires educational support. ASW currently does not have the personnel capacity to support children with moderate to severe learning disabilities. Students with significant social-emotional difficulties who need a special learning environment may not be eligible for admission.

Each admission is reviewed on a case-by-case basis. For the Admissions team, in conjunction with the Student Support team, to determine whether we can offer an appropriate program or support services, it is essential that parents share information with us about their child’s learning profile and/or any known learning disabilities. Without this information, there is a risk that a child may not receive the specific support they need. Please submit copies of any previous Individual Education Plans, psycho-educational assessments and any other relevant records describing past educational plans and services.

Please contact us if your child has special learning needs and you have questions or concerns about the feasibility of an application.

Is the application fee refundable?

The application fee is a non-refundable administrative fee, charged to cover the costs of processing your child’s application, including testing and interviewing if required.

The application fee is only valid for the school year in which you are applying. The application fee will be charged for former students re-applying to ASW who are submitting an application for a second time.

Applications will not be processed until the full application fee has been paid.

Payment may be made in cash at the school’s cashier office or by bank transfer. Please contact the Admissions Office for ASW’s bank details.

How long is the school day?

School starts at 8:30 and ends at 15:30. For grades 11 and 12, the school day starts at 8.20 and finishes at 15.20.

On Wednesdays, all students start school at 9:30 and end at 15:30.

There are a variety of after-school activities at the end of the school day.

Are hot meals provided?

Fresh, healthy meals and snacks are offered in our cafeteria for a fee. Students may also bring their own lunch from home.

Is bus transportation provided?

A door-to-door bus service is available for a fee for students living in the wider Warsaw area. At the end of the school day buses depart right after school and again at the end of after-school activities.

Do you have a school uniform?

At ASW students do not wear a school uniform but are required to dress appropriately for school. Middle and High School students have a Physical Education uniform.

Do you provide boarding for students?

ASW does not offer boarding. Students enrolled at ASW must reside with their parents or a legal guardian.

If you are absent from home for a short period of time, an adult guardian must take responsibility for your child’s welfare. You should also submit written notice of such temporary guardianship to the Principal’s office.

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